Time is constantly moving but we refuse to move out from our comfort zones. We waste time by not managing it like any other resource and then complain there isn’t enough of it. Unless we learn to manage it smartly, there would never be enough of it ever.
Know what’s Important
List those tasks which are important for you and your business. Then separate this along lines of:
Important and urgent
Important but not urgent
Not urgent and not important
Urgent but not important
Now focus on the Important and Urgent category and start doing them first.
Plan in advance
As much as possible plan your week in advance, so you already have an Idea of what needs to be addressed urgently and by when.
Share the Workload
Don’t hesitate to ask for help. Enable subordinates and mentor those who display initiative to learn and share your work load.
Adequate mental relaxation
A tired mind will actually waste time and get distracted easily. So take breaks at regular intervals. Don’t go without sleep for longer periods. Don’t try to multitask too often as that tires the mind faster. Studies have shown that multitasking has negligible impact on productivity and hugely dents quality of output.
Where has all the time gone?
Devote some time and effort towards doing either a “time and motion study” or a “time audit” to understand how much time is being used in which activity. This will help you to economize and optimize your productivity and save time.
Transforming To Do into Routines
It helps turning key routine tasks into habits. Once it becomes a habit, you do them efficiently despite monotony. Also, during a crisis, you’ll still perform as it’s a habit.
Set time limits on all your activities. This will provide focus and motivation towards completing tasks on or before deadline.
Explore Technology for Solutions
There are free tools like Google Calendar, Tasks, and Notes etc. available that work across devices capable of managing all your time management activities. Be sure to be on the lookout for how technology can best provide you with time saving solutions.
As far as possible, group tasks which are similar or related. For instance answer your emails once a day and don’t get distracted by it all the time. If something’s urgent, ask the team to call you.
Social Media/Internet Gaming Distractions
Allocate time for you to engage in Social Media interactions and Internet gaming. Outside of the said time, do not allow yourself to be distracted.
So let’s manage Time as it cannot be created but can be either carelessly wasted or efficiently utilized for maximum productivity.